An organization must have its hand on the pulse so that the information system in its possession will serve and adapt to its needs and dimensions. Just like the school uniforms that fit a first grade student and do not match his measurements two years later, the needs and measurements of an organization will not remain the same dimensions that characterized it at the beginning.
Therefore, the adjustment of an information system becomes an important integral part, within the organizational preparation that is to be held. Structural changes, growth and development - directly affect organizational software and the core processes of the business. For this reason, continuing to work on existing software, without providing an answer to the new organizational needs, will achieve a less good output for our business. When it comes to the present and especially the future of the organization, there is an obligation to look reality in the eye.
No organization remains fixed in its business/organizational situation for long. Sometimes, changes are imperceptible and sometimes they generate tangible organizational changes. Usually, the corporate information systems are not updated with these changes, and more than once, users find themselves diverse ways to deal with those changes.
Often, the excessive creativity creates crooked work habits, not to mention harmful habits. Ask yourself: how much did you invest in the development of your information system in the last three years, and how many new reports were added to the existing ones?
Most companies will honestly answer: "very little", which indicates a "computational fixation" in a certain state.
Initially, an organization chooses an information system that is suitable for its core processes and should provide it with advantages of efficiency, control and control, but without adapting an information system that is accurate and compatible with its needs. From that moment, the organization continues to change and the software remains in its place, although sometimes, there is even a deterioration in the level of use. What is created is a distance between the capabilities of the software and the needs of the organization; A distancing that after years brings the organization to use a software that is not suitable, or simply one that does not give the desired output.
When we come to check the suitability of an information system for an organization or a small business, we must first of all re-examine the organization and find out what has changed since the software was put into work, what are the organizational and business changes the organization has undergone, what are the working methods that have changed and more.
The question of adapting the information system should be considered, when the organization is faced with goals that are necessary for it today and in the future, compared to the actual product obtained. Adjusting the information system should help the organization realize its business goals, maintain and optimize its core processes. Therefore, the way to test software compatibility is to ask several questions:
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